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What is a Car Buyers Order?

Car Buyers Order PaperworkOne of the pieces of paperwork that a car dealer uses in their business on daily basis is a car buyers order. This is typically a bill of sale before it becomes a bill of sale unless the particular dealership uses a special form. Basically the blank car buyers order is used to write up a potential deal on an automobile and is used for a variety of different reason which I will cover below.

When you visit the auto dealer and you and the salesman agree on a vehicle and the terms to purchase that vehicle it is written up on a car dealer buyers order unless you are taking immediate delivery. If you take delivery during your visit you will complete all the paperwork which includes a bill of sale and then take the place of a buyers order will because the order will not be needed.

Uses for a Car Buyers Order

The buyers order is normally used when you will take delivery of you new vehicle at a later date. When you order a new car or have the dealer locate a new vehicle for you to purchase it is a standard practice to write an order that consists of all of your information, the details of the car including color, make, model, options, selling price and an approximate date of delivery. Then the buyer will be required to leave a deposit which will also be noted on the buyers order. If the purchase is to be financed it should also spell out those details, such as down payment, finance term and interest rate. When you return to take delivery of your automobile the buyers order will be replaced with a bill of sale buyer’s order that is filled out with the same information.

Car Buyers Order - Bill of SaleOne of the other times that a car buying order is used is when you are using an outside lender to purchase you new car. If you arrange your auto loan through your local bank or credit union often they will require you to provide them with an auto buyer’s order that spells out the conditions of the sale including amount financed and the VIN number (vehicle identification number or serial number) before they finalize your approval and provide the funds to the car dealership. Then after the purchase they will want a copy of the bill of sale and proof that they have a lien on the vehicle you are buying.

It is also common to leave a deposit and sign an automotive buyer’s order when you are waiting to get your credit approved when you live in a state that does not allow a spot delivery. When there is a spot delivery there is no reason to have car buyers order.

Click to See a car buyers order template and paperwork for details

When it comes down to answering the question what is a car buyers order it is basically a receipt provided by the dealership to outline the details of your automobile purchase and a document that provides you with proof of your deposit.

Remember, when you leave a deposit with the car dealer you should never give them cash or a check. If there is a disagreement about the transaction you can cancel the deal and request your deposit be returned. Some dealers will threaten to keep your deposit or run you in circles, but if you use a credit card to leave your deposit the card issuer will gladly issue the credit and charge back the dealer. However if you pay by cash or check it may be difficult to get your deposit back and maybe not at all. Read the steps to buy a car to protect yourself.


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3 Responses to What is a Car Buyers Order?

  1. Chris DeRamcy July 18 at 10:43 am #

    Question about the Buyers Order. I was wanting to purchase a car, but now I want to back out of it. The dealership says I cannot back out because I signed a “buyers order.” The document is not completely filled out. In fact is is missing a lot of things. In pen across many boxes it states “36 x 400 w/ 0 down 12k year” and then only my initials and an initial from the dealership is at the bottom. There is no: purchase price, TTL fees indicated, trade in amounts/allowance, the mileage for the car I want to buy is inaccurate, no interest rate, and more. Basically, the sales person had me initial that I would buy that car “if” they could get it at that price. They were able to offer me a lease (not a purchase) at that price..but I do not want to complete a lease (as my insurance rate would double) I say the document is invalid. The dealership did let me take the car on a “conditional delivery” and attempted to obtain financing for the lease, which I do not want. I want a purchase. I asked them for my trade back, and they said they have already reconditioned my trade and I cannot have it back. Technically, I still want to purchase the car, but I do not agree with the terms yet. So: 1. Am I bound to the so called buyers order 2. Can they refuse to give me my car back.

  2. Jim July 21 at 12:01 pm #

    Hi Chris,

    Sounds like you have an incomplete contract.
    No signatures and the legal disclosures regarding interest or money factor are not included. However if you took delivery you will have a hard time undoing anything and getting back your trade.

  3. Chris DeRamcy July 22 at 8:32 am #

    A hard time I agree with. I am in the middle of that now. Hard I can take, but how are they allowed to refuse me a car that is mine. They have no claim to the my trade, and cannot prove any ownership to it. I am planning to go up there today and either have a deal completed on the new car, or demand my trade. I am prepareds that they will not “want” to give my trade back as they have all ready reconditioned it. However, I see that as a risk they took..and now have to live with. I am anticipating them telling me I have to pay for the reconditioning of my trade..and I am not at all planning to pay them anything. My goal is to get the car at a price we agree on, or get my trade. My question, to be clear, is can they HOLD / KEEP / REFUSE me my trade. I have ( and do not plan to ) signed any documents transfering the title. I’m not a lawyer, but I do not see how they can keep my trade…thank you for you answer and any additional information would be awesome..

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